My year as Treasurer for The CarpentriesWritten on November 7th, 2019 by Raniere Silva
I have been involved with The Carpentries since 2013 and, during 2019, I was the Treasurer for them. In December, 2019, The Carpentries will be hosting election for the next Executive Council and until November 24, 2019, members of the community can stand up for election. Details about the election and how to stand for election are available on The Carpentries’ blog. In this post, I want to describe my year as member of the Executive Council and motivate you to stand up for election and shape the future of The Carpentries.
Work as Executive Council Member
During 2019, the Executive Council met monthly for one hour. The time of the meeting was choose with the help of a Doodle poll to accommodate all members requirements. We avoid change the time of the meeting but we did it twice over the year due daylight/summer time and new school term. Each meeting requires at least 30 minutes to get familiar with the agenda that is always made available the week before. The agenda is composed of topics submited by Executive Council members and the Executive Director.
The Executive Council also met in-person once during the year for two days. Travel and accommodation costs are covered by The Carpentries. The goal of the in-person meeting is to make progress in important topics, for example, strategic plan.
Work as Treasurer
The Treasurer’s responsibilities are to:
- Assist the Executive Director in preparing financial reports for both the Executive Council and the community at large.
- Assist the Executive Director in preparing the annual budget and presenting the budget to the Executive Council for approval.
- Ensure that an up-to-date report on the status of accounts can be given at each Council meeting.
To keep up with this responsibilities, the Administrative Support Specialist, the Executive Director and I met once per month for a 30 minutes meeting to review the monthly financial report, this meeting always happen the week before the Executive Council monthly meeting. The updated financial books were sent to me a week in advance of our meeting and I spent, in average, 10 minutes to review the new information in the books.
Also, I met a few times with the Director of Membership to discuss the annual budget given that membership is part of the income for The Carpentries.
Why be a Executive Council Member?
Members of the Executive Council are not paid. The expectation is that you, as a member, contribute to shape the future of the organisation. And you can learn during your contribution, I learnt a lot when reviewing the financial books.